Plan An Event - Elks Lodge 9

If your committee is planning an event, click here.

If you would like to rent the hall for a private event, click here.

Completing the above form begins the process. All rental requests are subject to approval by the lodge and a written, signed agreement. Please review and understand the banquet policies outlined below.

RENTAL FEES:

Hall Rental Fee (4:00 p.m. – 11:00 p.m.):

$600 – 1-200 guests

Hall Rental Fee (11:00 a.m. – 4:00 p.m.):

$350 – 1-200 guests

$150 – Cleaning Fee

Morning rentals are available in some instances. Please inquire with a booking representative with any questions.

BEVERAGE SERVICE OPTIONS:

4-Hour Host Bar:

$150 bartender fee
Host pays bar tab for entire event

Hall Rental Fee (11:00 a.m. – 4:00 p.m.):

$150 bartender fee
Guests pay for their own drinks during the event

CELEBRATIONS OF LIFE:

Monday through Friday, between the hours of 11:00a and 4:00p, The Lodge will waive the hall rental fee for any member in good standing in observance of the passing of a Lodge #9 Elk or a member of their immediate family, to be defined as their:

Spouse
Parent
Spouse’s parent
Child
Sibling

All other banquet fees apply. Regular pricing applies during all other days and times. Regular pricing also applies for Celebrations of Life in honor of those other than #9 Elks or their immediate family, as well.

DEPOSIT:

All events must be approved on the house floor during a regular lodge meeting.
Only an Elk in good standing will be permitted to rent the hall.
A $200 deposit is required to confirm and hold the date of the event. The date will only be held upon receipt of said deposit.t
The remainder of the hall rental fee is due in full 30 days prior to event date.

CANCELLATION POLICY:

The $200 deposit is refundable until 30 days prior to the event.
Failure to pay the hall rental fee in full 30 days prior to the date of the event may result in loss of deposit and cancellation of event.
Final payment for bartender and cleaning fees will be due at the conclusion of the event.

CATERING AND OTHER OUTSIDE VENDORS:

The lodge does not have a kitchen and does not provide catering services. Renter may hire the caterer of their choice provided they comply with lodge insurance requirements.
No outside alcoholic beverages may be consumed on Lodge premises unless proper corkage fees and protocol are followed. Please contact your booking representative for more information if necessary.
The lodge will not provide any plates, cutlery, napkins, or paper towels to caterers. Caterers need to provide these items along with the food.
All outside vendors are required to provide a Certificate of Liability Insurance which lists St. Louis Elks Lodge #9 as an additional insured.
Final guest count must be determined 10 days prior to event.
Bands and other forms of entertainment must be approved by a rental representative.

DECORATIONS:

Decorations are permitted so long as no damage is done to the lodge property. No nails, hooks, or tape is to be used on the walls, windows, or ceiling.
No glitter, confetti, rice, birdseed, etc. is permitted to be used on premises.
Renter must remove all decorations at the conclusion of the event unless prior arrangements have been made.

GUESTS:

In accordance with Grand Lodge guidelines, the renter is responsible for their guests’ conduct on Lodge premises.
The renter/sponsoring Elk must be present for the entire event and remain until all non-member guests have left the property.
Any conduct unbecoming an Elk will not be tolerated and will be considered a violation of House and/or Grand Lodge rules.

RESPONSIBILITY FOR LOSS OR DAMAGE:

St. Louis Elks Lodge #9 holds the renter/sponsoring Elk completely responsible for any damages to persons and property.
The Lodge is not responsible for any items that are lost or damaged while on the premises.
The renter agrees not to carry on or engage in any illegal activities.
The Lodge reserves the right to change fees and prices at any time without prior notice unless guaranteed in writing.